Administrative Assistant

Overview

Our large beauty client needs a hybrid Adminstrative Assistant in the Jersey City, NJ.

The ideal candidate will be proactive, detail-oriented, and have a “no task is too big or too small” mentality. This position may also entail interaction with cross functional teams, so professionalism, etiquette, and a positive demeanor are required. Please note: this position is based in Newport, Jersey City, NJ, a short 15-minute train ride from 33rd street PATH train and 7-minute PATH train ride from WTC.

Responsibilities:
• Responsible for calendar management of external meetings and for setting up multi-party conference calls.
General administrative duties such as shipping packages, store runs, copying, setting up lunches for working meetings etc.
• Create and manage POs for Marketing and Creative teams
• Arrange travel reservations including airlines, hotel and car services.
• Track all expenses and process expense reports accordingly; must be proficient in Excel and have basic finance understanding and experience.
• Prioritize and manage multiple projects simultaneously; follow through on issues in a timely and efficient manner.
• Ability to work independently with very strong follow up and attention to detail.

Experience:
• Up to 2 years’ experience in an internship or consultant role in a relatable field (PR, Social, Marketing) and industry (Beauty, Fashion); experience supporting executive level management is a plus.
• Proficiency with MS Office Suite (Word, Excel, Outlook, PowerPoint) – must have a mastery in PowerPoint
• Must have excellent communication skills both written and verbal.
• Must have excellent organizational skills and the ability to effectively handle many competing priorities.
• Must exercise sound judgment and discretion especially with confidential information.
• Enthusiastic self-starter with demonstrated experience working independently as well as part of the team.
• Strong attention to detail and highly efficient.
• Able to apply judgment and effective problem-solving skills to get things done.

“The target hiring compensation range for this role is the equivalent of $22.41 to $24.90 an hour. Compensation is based on several factors including, but not limited to education, relevant work experience, relevant certifications, and location.
Additional benefits offered may include; medical health insurance and dental insurance, life insurance, and eligibility to participate in 401k plan with company match.”