Skip navigation

Event Manager

Costa Mesa
Apply Now


This is a hybrid role in Costa Mesa (5 - 6 times on-site a month).

Pay Range: $30/hr - $35/hr


Looking for a full-time (40hrs/week) Event Manager. The Event Manager will work with a multinational consumer credit reporting company. This is a great entry into a large organization. The role is currently temporary (3-months), but has the potential to become permanent. 

The Event Manager's Job Responsibilities:

  • Responsible for execution of all in-person, hybrid, and remote executive briefings.
  • Own account team engagements from visit request intake processing to Discussion Leader orchestration and preparation, onsite visit management, and post-visit surveys and communications
  • Engage with senior leaders from across various organizations to ensure that each executive briefing is successful and exceeds customer and account team expectations
  • Provide management of day-to-day operations for the Costa Mesa Executive Briefing Center, including guest services, event planning, inventory, catering, building services, and facilities interaction.
  • Must be on-site at our Costa Mesa campus for meeting prep and day of execution.
  • Plan, rehearse and participate as an “online moderator” for virtual or hybrid briefings utilizing MS Teams and/or Webex.
  • Provide support to Sales Executives to ensure smooth and timely delivery of associated deliverables.
  • Prepare meeting rooms & work with stakeholders for in-person briefings (Xerox, security, meeting materials, gifts, catering, A/V, etc.).
  • Serve as the main point of contact & Project Manager for Sales Executive hosting briefing in preparation for the event and “day-of” needs.
  • Coordinate logistics for guests coming to our Costa Mesa campus, or other locations, including lodging, transportation, dinners, and entertainment.
  • Ability to create and manage Cvent websites, deploy communications, and produce registration reports within the Cvent registration management software system.
  • Maintain detailed administrative and procedural processes to ensure accuracy and efficiency.
  • Cultivate robust and beneficial relationships with various levels of stakeholders (internal and external).
  • Keep abreast of industry trends, and technology and share best practices.
  • Support survey summary report development and other post-event metrics to identify success and areas of opportunity.
  • Demonstrate event planning and event management standard methodologies.

The Event Manager's Qualifications

  • 3+ years minimum in sales and/or event support experience.
  • 1+ year experience hosting virtual events required with MS Teams or Webex.
  • Strong experience within Cvent online registration management software.
  • Skilled in creating registration websites, uploading lists, deploying communications, and extracting reports.
  • Ability to deal with last-minute changes and deadlines while showing grace under pressure.
  • Comfortable working closely with senior-level executives.
  • Ability to set goals, define milestones and consistently work toward their achievement.
  • Ability to work outside of normal business hours when necessary.
  • Strong MS Office Skills especially Outlook, PowerPoint, and Excel.
  • Experience in Salesforce and Terminus engagement hub is desired.
  • Experience with Wrike project management software and Alchemer survey software is a plus.
  • Ability to work independently and demonstrate initiative.
  • Excellent customer service skills needed for vendor relations, client interaction, and stakeholder presentations.
  • Dedicated and creative thinker; problem solver and ability to “think and make decisions on your feet”.
  • Highly organized, detail-focused, results-driven, accountable with the ability to handle stress and last-minute, urgent requests.

Client Description:

You will want to read this fine print. Part of our mission is to take care of you, so we offer the best benefits. Unlike other staffing companies, we provide talent with the same benefits that our CEO gets. This includes:

  • A choice of three major medical plans (including vision coverage) plus dental insurance
  • Paid sick leave for all hourly talent in the U.S. and Canada
  • 401(k) with a match and immediate vesting
  • Exclusive employee discounts through Promo Code: Aquent
  • Access to hundreds of professional development courses through Aquent Gymnasium
  • And much more

Aquent is an equal opportunity employer and is committed to equal opportunity for all employees and applicants. The Company recruits, hires, trains, promotes, compensates, and administers all personnel actions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected status of an individual or that individual’s associates or relatives.

We have a simple philosophy at Vitamin T: to personally place the best creative talent in the best jobs for the best companies. When you work for Vitamin T, you qualify for medical, dental and vision insurance after working only four consecutive weeks maintaining an average of 20 hours per week. If this job isn't the right fit for you, but you know someone who is, please pass this job posting on. We have a fantastic referral program that pays out in cash rewards!