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Production Specialist / Project Manager


Jan 13, 2020

Vancouver, BC - Canada


Agent: Tara T.

Job #: 155686

Job Description

Vitaming T has partnered with a client that is looking for a creative Productions Specialist / Project Manager to be responsible in receiving, scheduling and coordinating design projects for the Creative Team, to ensure that materials are delivered accurately, consistently and in accordance with brand standards, guiding principles and deadlines.


Project Management:

  • Manage all Creative Team design & production requests from various internal teams – Marketing, Operations, Regulatory, HR and Sales
  • Receive project requests, and assess feasibility based on timing, resources, and project details
  • Create timeline for proof milestones and review dates in order to achieve the final deadline
  • Allocate resources to the project and share details with design team, and assign workload via project management software
  • Monitor progress of project, keeps deadlines on track, communicate obstacles and proactively propose solutions to overcome them
  • Schedules review meetings with project stakeholders to discuss proposed design concepts and next steps
  • Monitor creative approval process (internally and via proofing software) and ensures necessary sign offs are achieved
  • Manage Printer Proof approvals and communication with printers

Creative Operations:

  • Create and maintain project details in Project Management software
  • Manage online proofing software templates and workflows
  • Maintain accurate records of packaging changes – to assist with Regulatory audits and/or product recalls
  • Source marketing print vendors and requests quotes for packaging mockups, marketing communications collateral, and miscellaneous printed items as required
  • Serves as the Creative Team contact for design inquiries from print vendors
  • Initiate status update meetings with Operations – creates priority list, updates status as needed
  • Coordinate press-check approvals
  • Works with the Design & Production Manager to continuously improve upon processes and print quality standards
  • Maintain packaging flats, printed materials library


  • Associate's degree or better.
  • 2-4 years: Project Management experience in a marketing or agency environment
  • Experience with print production and packaging a strong asset
  • Project Management software experience an asset e.g. Asana, Trello, Excel
  • Exceptional computer skills (MS Excel, Outlook, Powerpoint, task management software)
  • Thorough understanding overall business processes, systems thinking and the role of marketing to the organization

Want more details about this and other opportunities?
Meet Tara Thurber!