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Events Project Coordinator


Dec 04, 2019

Northern Virginia


Agent: Adam G.

Job #: 154820

Salary: TBD

Job Description

This position will support the conference and PE&T event planning for us. Daily responsibilities will include:

Customer Service:
Registrant inquiries: Invoice Requests, Payment collection, Speaker, Exhibitor, Staff, etc.
Reporting, monitoring, maintenance of member benefits
FAQs Development and Expansion for Each Event
Payment questions or payment over phone requests
Registration Approvals
Database Management:
Correcting any data inconsistencies in C-vent.
Data entry corrections from inconsistent setups in previous years.
Simple reporting checks to ensure each events’ registration data is consistent across platforms
Website Maintenance:
Webpage edits (updating agendas, speakers, scheduling, etc)
Review/evaluation & updating PE&T pages on company website.
Event app data entry and updates
Webinar Support:
Recording management, etc.
Event Promotion:
Scheduling & execution of promotional plans
Event Logistics:
Speaker/staff travel, F&B coordination, hotel/site management, etc.
Badges, Certificate, name tents, labels, etc.
Supply ordering and packing
Conference freight packing, labeling, organization, maintaining the shipment manifest
Proofing marketing collateral, reviewing for edits.
Collateral ordering

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