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Production Coordinator


Oct 31, 2019



Agent: Sarah-Tyler M.

Job #: 153804

Job Description

Vitamin T's client in downtown Richmond, VA is looking for a Production Coordinator to join their team. 

  • Title: Production Coordinator
  • Location: Onsite in downtown Richmond, VA
  • Duration: 3 months with potential to extend
  • Hours: Full-time


  • 3-5 years' professional experience in project management, production management, or marketing ops
  • Print production experience is highly preferred
  • Experience in creative team environment (agency or in-house). Print production bacgkround. Project management or production management experience.
  • Previous experinece working with job tracking systems (Aprimo, etc) 
  • Results-focused
  • Highly organized. Capable of managing multiple projects in different stages of completion
  • Strong communication skills


The Production Coordinator is part of the Store Marketing team. The Coordinator is responsible for production and fulfillment of store marketing projects. This role partners heavily with the Sr. Consultant of Store Marketing, Internal Marketing Partners (e.g. Creative team, Construction) and external marketing vendors (e.g. production and install vendors). In addition, the Coordinator is responsible for maintaining daily warehouse inventory management of over 300 SKUs, and the Marketing Solutions store helpline.


Production Coordination (focused on Grand Openings, Remodels, Auctions)

  • Opens jobs via workflow systems and provide input briefs as needed
  • Leads vendor scheduling, material orders and installation for all new grand openings and remodels
  • Collaborates with Creative to ensure accuracy of materials, store layouts, install guides
  • Manages a team of vendor installers who are on-site, ensuring successful completion of the marketing plan
  • Reviews vendor proof of performance and coordinate return visits if necessary; upload photos to shared site.
  • Production/install management and coordination for other store marketing projects as needed

Warehouse Management and Fulfillment

  • Maintains a comprehensive list of all store marketing warehoused items, including pricing, vendor details, specs, etc.
  • Manages the ordering of all store warehouse materials to achieve timely delivery of quality materials
  • Issues daily report to ensure store orders are accurately processed by the warehouse and delivered in a time sensitive cost-effective manner
  • Conducts weekly warehouse inventory review and maintains inventory levels
  • Analyzes usage and costs for all items stored in the warehouse and adjust order levels as needed; seeks efficiencies
  • Provides trend analysis on warehouse levels and costs to help determine budget

Marketing Solutions

  • Fields requests and triage
  • Orders materials through Coupa
  • Makes judgement calls and initiates projects
  • Provides exceptional customer service; follows up with store teams.
  • Provides production support and dispatch vendor install teams


  • Prepares, coordinates and reconciles purchase order and invoice processing with vendors and internal departments
  • Ensures all vendor invoices are received and processed in a timely manner

Want more details about this and other opportunities?
Meet Sarah-Tyler Moore!