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Editorial Assistant


Jun 10, 2019

Northern Virginia


Agent: Adam G.

Job #: 148568

Salary: TBD

Job Description


Required Skills: 
• Proficient English language and grammar skills. 
• 3-5 years of progressively more challenging editorial experience. 
• Comfort working with all levels of editing, from proofreading to more in-depth review. 
• Ability to work on print pieces and within content management applications (using WYSIWYG editors) and able to learn new applications quickly. 
• Able to make autonomous editorial decisions within an editing project, but also knows when to ask for help. 
• Ability to switch between projects easily and to work on short deadlines. 
• Familiarity with Chicago Manual of Style preferred; experience with house style guides as well 

The key focus of this position is managing the end-to-end editorial and production process of multiple book and e-book projects. Associate Editors supervise the work of freelance editors, proofreaders, and indexers and work collaboratively with staff in design, production, marketing, communications, and legal units in the production of our books. They review book proposals and edit manuscripts. This position adds value to the Association by contributing to the process of providing educators around the world with books that speak to their professional needs and help them achieve success for each learner.


  • Edits book manuscripts, communicating and negotiating changes with authors as needed. Editing may range from light copyediting to substantive revisions requiring reorganization of the manuscript, addition or deletion of significant amounts of copy, and numerous queries and follow-up with author(s).
  • Serves as primary liaison with author(s) following receipt of manuscripts. Responsible for cultivating a positive relationship with the author(s).
  • Hires, supervises, and evaluates freelance editors, proofreaders, and indexers for assigned projects and manages that freelance work.
  • Brainstorms and finalizes book titles and writes descriptive copy as needed for assigned books: back cover, brief descriptions, one-sheet flyers, and product summaries.
  • Manages book projects during the design and production phase. Communicates and collaborates with design and production staff to develop an acceptable schedule, product specifications (trim size, layout, type, etc.), and cover design. Manages the review of multiple stages of proofs, coordinating changes made by authors, proofreaders, indexers, and design and production staff.


  • Ensures that each book product adheres to the terms of the contract and coordinates with Legal Unit and others to provide information necessary for copyright registration, permissions, Library of Congress cataloging, and trademark searches to safeguard our use or ownership of intellectual property.
  • Communicates key information about each book to marketing, communications, inventory, and other staff to ensure product details are accurately entered into the association management system and are available for marketing and promotion efforts. Reviews draft marketing and publicity copy to ensure that it accurately reflects the content of the book.
  • Participates in staff discussions and teams to improve processes, implement new systems, and evaluate, conceptualize or develop new programs, products and services.
  • Collaborates with e-Pubs staff to modify content for display in various e-book formats and review e-book files on various devices to check for display errors and malfunctions.
  • Hires, supervises, and evaluates freelance editors, proofreaders, and indexers for assigned book projects. Drafts contracts outlining scope and scheduling of freelance work. Reviews the work of freelancers.
  • May conduct interviews with selected authors that will be posted online to help promote the book.
  • May write study guides for selected books if the authors decline to write such guides.




  • A four-year degree in a relevant field of study is preferred.
  • Mastery of English language: grammar, usage, spelling.
  • Understanding of the publishing process, from manuscript acquisition and copyright law to editing, proofreading, design, typesetting, and printing.
  • Familiarity with Chicago and APA style guides.

Skills and Abilities

  • Substantive editing, copyediting, and proofreading skills.
  • Ability to communicate effectively with expert content providers and publishing industry professionals and develop and maintain excellent working relationships on behalf of the association.
  • Ability to successfully manage multiple projects, make decisions, solve problems, and consistently meet deadlines with minimal supervision (individually and on teams).
  • Ability to accurately assess the work of other editors, proofreaders, and indexers.
  • Ability to offer reasoned assessments of manuscript proposals, with constructive feedback for the authors when appropriate.
  • Ability to write clearly and persuasively.
  • Ability to accurately do basic math.
  • Superior attention to detail and accuracy.
  • Good organizational skills.

Want more details about this and other opportunities?
Meet Adam Gezelle!