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Senior Program Manager, Meeting Services


Oct 08, 2018

San Diego, CA


Agent: Brittany J.

Job #: 139148

Salary: Salary + Bonus & Great Benefits

Job Description

Essential duties of the Senior Meeting Planner/Senior Program Manager include and aren't limited to:

  • Works within and manages to assigned and budgeted labor hours by job and position level, to ensure minimum standards of job profitability.
  • Responsible for managing the assigned project team in the planning of all program logistics including but not limited to venue/ site selection, contract negotiations, travel, food and beverage, meeting room sets, audio-visual, rooming lists, ground transportation, and ancillary vendors (i.e. entertainment, activities, décor and/or photographer)
  • Responsible for audience generation (recruitment) and attendee data management including post-meeting compliance Sunshine Act reporting.
  • Maintain ongoing dialog with supervisor and project team throughout life of the program to evaluate progress, and initiate scope change process, if necessary
  • Negotiate best available rates and contract terms with vendors and/or coordinate with Accounting.
  • Customize template documents with program specific information and coordinate distribution to all attendees according to necessary timelines
  • Review and reconcile final invoices and pass-through cost reconciliation (on programs where assigned as lead planner) within mandated timelines


  • Ability to work out of our office in La Jolla, San Diego.  This is not a remote position. 
  • At least 2 years' meeting planning experience.  Pharma and/or agency background  is preferred. 
  • Ability to travel up to 20% and able to travel internationally.  (Travel on average is 3 nights, once per month)
  • Proficient in Microsoft Word, Excel, PowerPoint and Outlook
  • Experience with on-line registration systems preferably Cvent
  • 4 year college degree or equivalent experience
  • Budget management and expense tracking experience 
  • Contract negotiation experience
  • Knowledge of hotel, air travel and event planning industry
  • Ability to prioritize, multi-task and plan numerous meetings simultaneously
  • Excellent written/verbal communication and organizational skills
  • Ability to work independently on assigned projects
  • Ability to communicate directly with the client on projects


Client Description:

I am partnering with a booming full-service health care company offering strategic, consultative, and creative solutions to their pharmaceutical and biotechnology clients. 

Want more details about this and other opportunities?
Meet Brittany Jones!