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Traffic Manager / Project Manager - Agency


May 17, 2018

Encinitas, CA

Temp To Perm

Agent: Jamie N.

Job #: 133022

Salary: DOE

Job Description


Our client, a purpose-driven branding agency located in North County, San Diego, seeks a full time (temp-to-hire through Vitamin T) Traffic/Project Manager. 

Job Description:

At the moment the Resourcing and Project Management Department is a team of one. You’ll start off as the one Traffic Manager with Project Manager’s duties. Depending on workflow you will be supervising one or more contracted or hired additional Project Managers. At this moment they have one contractor Project Manager who will work independently on their client projects from home.

Traffic Manager responsibilities:

  • As the agency is in the process of changing PM/resourcing software you’ll be leading this effort in the form of either fine tuning and maximizing software they currently use or researching, deciding and implementing software that is a better fit.

  • As jobs are opened by Account Managers, the Traffic Manager is notified and creates schedules that ensure that the work will be completed within the client’s deadlines while allowing ample time to get work done that meets client expectations.

  • Reviews daily workloads of creative/strategy/communications/copywriting SMEs with Account Team and adjusts assignments as needed making sure that the appropriate talent is used and workloads are evenly maintained.

  • Make adjustments to each job schedule and overall workload as job demands change.

  • Identifies when and what kind of contractor/freelance help is needed to maintain healthy workloads for internal teams.

  • Makes sure each staff member knows the assignments that they need to complete and the due dates. Acts as the mediator between all Account Managers to establish and re-evaluate priorities.

  • Is responsible as the ‘owner’ of the software to maintain and improve project management software to track time management, tasks, schedules, resourcing, forecasting, utilization rates, etc.

  • Informs Account Managers when client contact is required to get approvals or gather assets to complete work.

  • Keeps in contact with all departments regarding current deadline status and any issues that may need client or agency attention.

  • Coordinates with the Production Manager/Project Managers on all outsourced requirements and the scheduling and delivery of those resources.

  • Prepares production estimates based on briefings from Account Managers and Account Directors

  • Be the supervisor for other Project Managers if/when the department grows

*While Traffic Management is the first responsibility in this role you will be asked to be the Project Manager on smaller print and digital projects that don’t have a dedicated Account Manager and/or be the dedicated Project Manager alongside an Account Manager on accounts that embark on large, complex print/digital projects.

Project Manager responsibilities:

  • Manage schedules, deadlines and rounds of concepts, revisions, proofing, and production for internal and external teams for larger or more complex digital/print projects for accounts that have a dedicated Account Manager.

  • Set meetings for internal and client teams.

  • Be client-facing contact for and manage all aspects for small production oriented projects that don’t have a dedicated Account Manager.

  • Communicate and coordinate efforts with vendors and partners.



Client Description:

This Vitamin T client works at the intersection of business strategy, sustainability, and communication. Their values stem from the belief that profit and sustainability are not mutually exclusive - good business means doing the right thing. They are a highly experienced team of creative problem-solvers focused on developing and implementing purpose-driven brands. They have an open and flexible studio environment where creativity, opinions, and passion are encouraged. They value life outside work deeply but expect 110% dedication and an excellent work ethic.

They are:

  • Problem solvers: Thinkers who synthesize information and knowledge to achieve solutions

  • Contributors: Causal factors, active participants, they give of themselves -- their skills, abilities, ideas, and creativity -- for the benefit of their clients, teammates, and the world at-large

  • Optimists: Hopeful and confident about the future, and their ability to achieve their goals

  • Lifelong Learners: Open to learning in their daily interactions with others and the world around them

If you recognize yourself in these and believe you’ll thrive in this fast paced and entrepreneurial agency environment - PLEASE APPLY!

Benefits: health/dental insurance, 401K, weekly yoga, public transportation reimbursement, profit sharing plan.


You must have:

  • 5+ years of project management in a creative agency environment

  • Print and digital/web knowledge is required

  • Proven experience with project management software for creative industry

  • Ability to multi-task and prioritize

  • Instinctive ‘people’ and teamwork skills

  • Excellent verbal and written communication skills

  • Demonstrated organizational skills and attention to detail

  • Graceful under pressure, conscientious, quick learner

Additional experience desired, but not required:

  • Some experience with Adobe InDesign, Illustrator and Photoshop a plus

  • Education or training in formal project management practices

  • Experience with the web development lifecycle is nice to have, including: requirements, design, development, testing, and deployment



Want more details about this and other Encinitas, CA opportunities? Meet Jamie Neal!

Traffic Manager / Project Manager - Agency - Questions